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We are seeking a project intern to assist the team in the execution and analysis of these programmes / projects. The intern will be involved in various parts of the project cycle ranging from pre-programme planning to post-programme knowledge management. There is also an opportunity to experience executing programme delivery projects for an international demographic of educators and undertake self-driven research.
We are seeking a 3-month full-time Project Intern, from May to July 2025, to assist the team in the development and execution of these programmes / projects. As this is an on-site role, the intern is required to report to the Foundation’s office on all five working days. This is a paid internship with a stipend of SGD1200 per month. There is an option to extend the duration of internship, subject to mutual agreement.
Roles and Responsibilities
Support development and delivery of programmes / projects / workshops
- Conduct qualitative and quantitative data analysis on participant output and feedback from training programmes
- Create and maintain appropriate documentation, such as registration, attendance tracking, response rate for deliverables, and dissemination of e-certificates
- Support trainers in programme delivery, if required
- Support onsite sessions held at the Foundation’s office on matters such as logistics and IT
- Support coordination efforts across stakeholders
- Contribute inputs and support development of proposal and learning resources
Knowledge creation and management
- Curate and create learning resources for educators and school leaders, based on recorded lectures, video testimonials, and text-based learning materials from existing programmes
- Support the creation of publicity materials from workshops and training programmes, to promote training programmes to potential stakeholders
- Support knowledge management efforts within The HEAD Foundation
Research
- Undertake desktop research related to the Foundation’s programmes
- Prepare reports in a concise and organised manner
Support the team with other administrative tasks and at events, where necessary
Preferred requirements and experience
- Student/bachelor’s degree in any relevant field, including Social Sciences, Arts & Humanities, Communications, English
- Proficiency in Microsoft Office (particularly Excel) and Google Suite
- Experience in project planning and management, organised and meticulous
- Experience in hosting events using digital tools (Zoom, Microsoft Teams, Google Meet, etc.) is an advantage
- Basic design skills (Canva) and a good eye for design an advantage, but not required
- Interest in the education and/or non-profit space
Key competencies
- Resourceful and able to work independently with clear understanding of expectations / deliverables required
- Open-minded, patient, pro-active, able to assess circumstances and adaptable to changes
- Able to conduct secondary research independently and present information succinctly
- Strong written and verbal communication skills
- Strong organisational skills
How To Apply
Interested applicants are to submit their CV and cover letter, and any portfolios to hillary.loh@headfoundation.org by 21 March 2025.
Please title your email subject with Project Intern Application: [Name]. Applications without a cover letter will not be considered.
Shortlisted applicants will be invited to a competency assessment and interview.
We are seeking a communications intern to assist in the development of the Foundation’s content marketing efforts. The intern will be involved in conceptualising and developing ideas, planning, coordinating and creating the content. They will also have the opportunity to develop and create content for events, including the Foundation’s conference involving its international group of partners, fellows and advisory board.
We are seeking a 3-month full-time Communications Intern, from May to July 2025. As this is an on-site role, the intern is required to report to the Foundation’s office on all five working days. This is a paid internship with a stipend of SGD1200 per month. There is an option to extend the duration of internship, subject to mutual agreement.
Roles and Responsibilities
Support development and management of content marketing efforts to increase engagement
- Assist in planning content calendar
- Assist in conceptualising, developing and rolling out social media and website content. This includes copywriting, designing visuals and editing clips
- Conceptualise and produce short-form videos to promote public event series, publications and programmes
- Assist in preparing marketing collaterals and promotion materials for public facing events
- Edit programme highlight videos for marketing purposes
- Develop and design email marketing posts, social media posts, website copy, and other marketing written material
- Assist in design- and communications-related tasks for annual conference. This includes designing and preparing collaterals such as the programme booklet, information pack, invitation card, name tag, dinner menu, among others.
- Support coordination with relevant vendors, if required
- Support the team with other administrative tasks and at events, where necessary
Preferred requirements & experience
- Student/bachelor’s degree in Communications, Media or any relevant fields
- Proficiency in graphic design (Canva, Photoshop, or other similar software), and basic video editing skills are essential
- Proficiency in Microsoft Office and Google Suite
- Experience in production planning and management, organised and meticulous
- Experience in scripting, videography and video editing
- Experience in using web content management systems e.g. Wordpress
Key competencies
- Resourceful and able to work independently with clear understanding of expectations / deliverables required
- Team player, open-minded, patient, pro-active, able to assess circumstances and adaptable to changes
- Ability to learn the use of online platforms and tools quickly e.g. Zoho One
- Good command of written and spoken English, proficiency in writing marketing copy
- Operational proficiency in other working language(s) of Southeast Asia is an advantage e.g. Bahasa Indonesia, Khmer, Thai and/or Lao.
- Strong organisational skills
How To Apply
Interested applicants are to submit their CV, cover letter, and videography/design portfolio to hillary.loh@headfoundation.org by 21 March 2025. Please title your email subject with Communications Intern Application: [Name]. Applications without a cover letter and video editing/design portfolio will not be considered.
Shortlisted applicants will be invited to a competency assessment and interview.
Reporting to the Communications Manager, the Executive will take the lead in the planning and execution of public and internal events as well as assisting in communications-related tasks.
Roles and Responsibilities
Events Coordination (Dialogues Series / Distinguished Speaker Series / Conferences / Programmes)
- Work closely with management to organise annual conference, including programming and logistics
- Coordinate the establishment of an annual event schedule
- Prepare marketing collaterals and promotions materials for all public facing events organised by the Foundation.
- Coordinate with invited speakers on logistics and content preparation
- Work with graphic designers to develop promotional materials
- Engage and work with external vendors and/or contractors (e.g. graphic designers, videographer, caterers, etc.)
- Manage invitations, registrations and invitees database
- Set up and operate, where necessary, webinars and/or hybrid events
- Conduct events on time and within budget
- On-the-day management of events
- Conduct post-event survey and collect feedback for analysis and reporting
- Edit, post (on THF website and the appropriate social media) and archive event related content, including video recording and promotion materials
- Any other tasks as assigned
Preferred Requirements & Experience
- Comfortable rolling up your sleeves in a small but impactful team
- Degree in Communications, Media or related fields
- At least 3 years experience in event organisation and management
- Ability to manage multiple ongoing projects
- Competency in Microsoft Office suite, particularly Excel, Word and PowerPoint.
- Experience in coordinating small- and large-scale events.
- Experience in using CRM platforms e.g. Zoho.
- Experience in using web content management systems e.g. Wordpress.
- Ability to learn the use of online platforms and tools quickly, e.g. Canva.
- Good command of written and spoken English.
- Operational proficiency in other working language(s) of Southeast Asia is an advantage e.g. Bahasa Indonesia, Khmer, Thai and/or Vietnamese.
- Singapore citizen or PR only
How To Apply
Interested candidates may send their CVs to HR@headfoundation.org. Only shortlisted candidates will be contacted.
Administrative Coordinator Job Responsibilities:
Provides office services by implementing administrative systems, procedures, and policies; monitoring administrative projects; maintaining suggestion program.
Administrative Coordinator Job Duties:
- Maintains administrative workflow by studying methods; implementing cost reductions; developing reporting procedures.
Creates and revises systems and procedures by analyzing operating practices; studying utilization of micro-computer and software technologies; evaluating personnel and technological requirements; implementing changes. - Develops administrative staff by providing information, educational opportunities, and coaching.
- Resolves administrative problems by analyzing information; identifying and communication solutions.
- Maintains rapport with customers, managers, and employees by arranging continuing contacts; researching and developing new services and methods; setting priorities; resolving problem situations.
- Maintains suggestion system by directing and controlling administrative technical aspects in accordance with management directives.
- Provides information by answering questions and requests.
Maintains continuity of work operations by documenting and communicating needed actions to management; discovering irregularities; determining continuing needs. - Guides employee actions by researching, developing, writing, and updating administrative policies, procedures, methods, and guidelines; communicating developments to management.
- Completes administrative projects by identifying and implementing new technology and resources; redesigning systems; recommending re-deployment of designated resources.
Accomplishes department and organization mission by completing related results as needed.
Administrative Coordinator Skills and Qualifications
- Organizational Astuteness
- Managing Processes
- Process Improvement
- Reporting Skills
- Change Management
- Coaching
- Client Relationships
- Supports Innovation
- Developing Standards
- Hiring
- Administrative Writing Skills
The first paragraph should be a short marketing introduction about your company. This is your chance to tell a prospective employee what it would be like to work for you. Remember, you are trying to sell yourself to your ideal candidate who will be looking at other postings from competing companies.
Administrative Manager Job Responsibilities
- Maintains administrative staff by recruiting, selecting, orienting, and training employees.
- Supervises clerical and administrative personnel by communicating job expectations, appraising job results, and disciplining employees.
- Sets policies and procedures for training, coaching, counseling, and career development for staff.
- Initiates and coordinates goals, deadlines, and projects for their department.
- Develops and implements policies and procedures to improve operations and function of the department.
Monitors and procures needed supplies for office, reception, mailroom, and kitchen. - Ensures a safe, secure, and well-maintained facility that meets environmental, health, and security standards.
Manages the maintenance and repair of machinery, equipment, and electrical and mechanical systems.
Administrative Manager Qualifications/Skills
- Project management
- Written and verbal communication skills
- Supervisor
- Scheduling and planning
- Leadership
- Organizational skills
- Attention to detail
- Administrative writing and reporting skills
Education and Experience Requirements
- High school diploma
- Bachelor’s degree preferred
- One to two years of administrative manager experience
