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EVENTS SENIOR EXECUTIVE / EXECUTIVE

Reporting to the Communications Manager, the Executive will take the lead in the planning and execution of public and internal events as well as assisting in communications-related tasks.

Roles and Responsibilities

Events Coordination (Dialogues Series / Distinguished Speaker Series / Conferences / Programmes)

  • Work closely with management to organise annual conference, including programming and logistics
  • Coordinate the establishment of an annual event schedule
  • Prepare marketing collaterals and promotions materials for all public facing events organised by the Foundation.
  • Coordinate with invited speakers on logistics and content preparation
  • Work with graphic designers to develop promotional materials
  • Engage and work with external vendors and/or contractors (e.g. graphic designers, videographer, caterers, etc.)
  • Manage invitations, registrations and invitees database
  • Set up and operate, where necessary, webinars and/or hybrid events
  • Conduct events on time and within budget
  • On-the-day management of events
  • Conduct post-event survey and collect feedback for analysis and reporting
  • Edit, post (on THF website and the appropriate social media) and archive event related content, including video recording and promotion materials
  • Any other tasks as assigned

Preferred Requirements & Experience  

  • Comfortable rolling up your sleeves in a small but impactful team
  • Degree in Communications, Media or related fields
  • At least 3 years experience in event organisation and management
  • Ability to manage multiple ongoing projects
  • Competency in Microsoft Office suite, particularly Excel, Word and PowerPoint.
  • Experience in coordinating small- and large-scale events.
  • Experience in using CRM platforms e.g. Zoho.
  • Experience in using web content management systems e.g. Wordpress.
  • Ability to learn the use of online platforms and tools quickly, e.g. Canva.
  • Good command of written and spoken English.
  • Operational proficiency in other working language(s) of Southeast Asia is an advantage e.g. Bahasa Indonesia, Khmer, Thai and/or Vietnamese.
  • Singapore citizen or PR only

How To Apply

Interested candidates may send their CVs to HR@headfoundation.org. Only shortlisted candidates will be contacted.

Reporting to the Communications Manager, the Executive will take the lead in the planning and execution of public and internal events as well as assisting in communications-related tasks.

 Roles and Responsibilities

Events Coordination (Dialogues Series / Distinguished Speaker Series / Conferences / Programmes)

  • Work closely with management to organise annual conference, including programming and logistics
  • Coordinate the establishment of an annual event schedule
  • Prepare marketing collaterals and promotions materials for all public facing events organised by the Foundation.
  • Coordinate with invited speakers on logistics and content preparation
  • Work with graphic designers to develop promotional materials
  • Engage and work with external vendors and/or contractors (e.g. graphic designers, videographer, caterers, etc.)
  • Manage invitations, registrations and invitees database
  • Set up and operate, where necessary, webinars and/or hybrid events
  • Conduct events on time and within budget
  • On-the-day management of events
  • Conduct post-event survey and collect feedback for analysis and reporting
  • Edit, post (on THF website and the appropriate social media) and archive event related content, including video recording and promotion materials
  • Any other tasks as assigned

Preferred Requirements & Experience  

  • Comfortable rolling up your sleeves in a small but impactful team
  • Degree in Communications, Media or related fields
  • At least 3 years experience in event organisation and management
  • Ability to manage multiple ongoing projects
  • Competency in Microsoft Office suite, particularly Excel, Word and PowerPoint.
  • Experience in coordinating small- and large-scale events.
  • Experience in using CRM platforms e.g. Zoho.
  • Experience in using web content management systems e.g. Wordpress.
  • Ability to learn the use of online platforms and tools quickly, e.g. Canva.
  • Good command of written and spoken English.
  • Operational proficiency in other working language(s) of Southeast Asia is an advantage e.g. Bahasa Indonesia, Khmer, Thai and/or Vietnamese.
  • Singapore citizen or PR only

How To Apply

Interested candidates may send their CVs to HR@headfoundation.org. Only shortlisted candidates will be contacted.

Administrative Coordinator Job Responsibilities:

Provides office services by implementing administrative systems, procedures, and policies; monitoring administrative projects; maintaining suggestion program.

 

Administrative Coordinator Job Duties:

  • Maintains administrative workflow by studying methods; implementing cost reductions; developing reporting procedures.
    Creates and revises systems and procedures by analyzing operating practices; studying utilization of micro-computer and software technologies; evaluating personnel and technological requirements; implementing changes.
  • Develops administrative staff by providing information, educational opportunities, and coaching.
  • Resolves administrative problems by analyzing information; identifying and communication solutions.
  • Maintains rapport with customers, managers, and employees by arranging continuing contacts; researching and developing new services and methods; setting priorities; resolving problem situations.
  • Maintains suggestion system by directing and controlling administrative technical aspects in accordance with management directives.
  • Provides information by answering questions and requests.
    Maintains continuity of work operations by documenting and communicating needed actions to management; discovering irregularities; determining continuing needs.
  • Guides employee actions by researching, developing, writing, and updating administrative policies, procedures, methods, and guidelines; communicating developments to management.
  • Completes administrative projects by identifying and implementing new technology and resources; redesigning systems; recommending re-deployment of designated resources.
    Accomplishes department and organization mission by completing related results as needed.

 

Administrative Coordinator Skills and Qualifications

  • Organizational Astuteness
  • Managing Processes
  • Process Improvement
  • Reporting Skills
  • Change Management
  • Coaching
  • Client Relationships
  • Supports Innovation
  • Developing Standards
  • Hiring
  • Administrative Writing Skills

 

The first paragraph should be a short marketing introduction about your company. This is your chance to tell a prospective employee what it would be like to work for you. Remember, you are trying to sell yourself to your ideal candidate who will be looking at other postings from competing companies.

 

Administrative Manager Job Responsibilities

  • Maintains administrative staff by recruiting, selecting, orienting, and training employees.
  • Supervises clerical and administrative personnel by communicating job expectations, appraising job results, and disciplining employees.
  • Sets policies and procedures for training, coaching, counseling, and career development for staff.
  • Initiates and coordinates goals, deadlines, and projects for their department.
  • Develops and implements policies and procedures to improve operations and function of the department.
    Monitors and procures needed supplies for office, reception, mailroom, and kitchen.
  • Ensures a safe, secure, and well-maintained facility that meets environmental, health, and security standards.
    Manages the maintenance and repair of machinery, equipment, and electrical and mechanical systems.

Administrative Manager Qualifications/Skills

  • Project management
  • Written and verbal communication skills
  • Supervisor
  • Scheduling and planning
  • Leadership
  • Organizational skills
  • Attention to detail
  • Administrative writing and reporting skills


Education and Experience Requirements

  • High school diploma
  • Bachelor’s degree preferred
  • One to two years of administrative manager experience
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